Selection of temporary staff for Paymaster Office of the European Commission - PMO/TA/COM/2023/554

Description

Selection reference: PMO/TA/COM/2023/554

Function Group: Assistant

Grade: AST

Job title: Administrative Assistant - Administrative support-Experts/candidates fees

Job N°: 415959

Where: Unit PMO.5.002 – Travel reimbursements, Luxembourg

Publication deadline: 03.03.2023 - 12.00 (Brussels time)

We are

The PMO.5 Unit, located in Luxembourg includes 3 sectors: Settlements Office - Luxembourg (001), Travel reimbursements (002), Laissez-Passer and Visas (003). The vacant post to be filled is in the sector of reimbursement of travel expenses in Luxembourg (002). This sector is about 40 dynamic people comprises three teams and is responsible for:

• Travel costs incurred by staff covered by the Staff Regulations of the Commission and other bodies managed by PMO.5;
• Travel costs incurred by external persons (experts and candidates) invited by the Commission and other European bodies to attend external meetings and/or interviews and/or medical examinations with a view to possible recruitment;
• Contracts and financial management.

We propose

We propose a post for an Administrative Assistant - Administrative support-Experts/candidates fees in charge of:

• Ensuring receipt of experts/candidates expenses declarations and supporting documents
• Providing customer support: communication with experts and candidates, correspondents of the directorates general of the Commission for the system used to reimburse candidates or participants to external meetings, financial authorising officers (use of the software application JIRA, standard mail, communication by telephone, notes and e-mails)

Please be aware that the selection panel will be organized a few days after the closure of the vacancy.

We look for

We are looking for a dynamic and motivated colleague. The ideal candidate will demonstrate very good organisational skills. He/she will be required to provide customer service with due regard for confidentiality. A sense of teamwork and collaboration is also essential as well as a strong ability to adapt to different situations.

In addition, he/she will demonstrate:

• Knowledge of rules and budgetary management;
• Knowledge of financial control rules and regulations;
• Good organisational and planning skills;
• Ability to provide customer service;
• Proven ability to take initiatives and propose pragmatic solutions;
• Autonomy and pro-activity;
• Good ability to communicate clearly and in a structured manner both orally and in writing with rigour and precision;
• Ability to work under pressure when necessary;
• Flexibility with regard to new requirements, procedures, technologies;
• Analytical capacity;
• Represent the unit in meetings related to the field of activity;
• Contribute to trainings and workshops for the sector/unit.

How to apply?

Interested candidates should send their CV and motivation letter in a single PDF document by the publication deadline to the following email address: PMO-LUX-MAILec [dot] europa [dot] eu (PMO-LUX-MAIL[at]ec[dot]europa[dot]eu) indicating the selection reference PMO/TA/COM/2023/554 in the subject.

No applications will be accepted after the publication deadline.