Description
Selection reference: DG HERA/COM/2023/1916
Function Group: Assistant
Grade range: AST1-AST3
Job title: Finance and Contracts Assistant
Job Nr: 420897
Where: Unit HERA.4 - „Emergency Office“, Brussels
Publication deadline: 06.10.2023 - 12.00 (Brussels time)
We are
Health Emergency Preparedness and Response Authority (HERA) is a relatively new Directorate-General of the European Commission.
HERA 's mission is to assist the Commission to improve preparedness and response to serious cross-border threats in the area of medical countermeasures, in particular:
- strengthening health security coordination within the Union involving all relevant actors during preparedness and crisis response times and bringing together the EU Member States, industry and relevant stakeholders in a common effort;
- addressing vulnerabilities and strategic dependencies within the Union related to the development, production, procurement, stockpiling and distribution of medical countermeasures;
- contributing to reinforcing the global health emergency response architecture.
HERA is responsible for the following tasks which shall be exercised in close cooperation with the Member States:
- assessing health threats and intelligence gathering relevant to medical countermeasures;
- promoting advanced research and development of medical countermeasures and related technologies;
- addressing market challenges and boosting the Union’s open strategic autonomy in medical countermeasures production;
- swift procurement and distribution of medical countermeasures;
- increasing stockpiling capacity of medical countermeasures;
- strengthening knowledge and skills in preparedness and response related to medical countermeasures.
HERA is assisted by a Coordination Committee, the HERA Board and the HERA Advisory Forum.
HERA currently has 4 units. HERA 04 is the Emergency office. The Emergency Office’s main purpose is to respond and proactively prepare for response to Emergencies as defined by the draft council regulation on “An Emergency framework for public health emergencies” which is a framework of measures for ensuring the supply of crisis-relevant medical countermeasures in the event of a public health emergency. The Emergency Office will also be ready and prepared to respond to events that do not necessarily meet the formal threshold of a “public health emergency”, but nevertheless requires an intervention by HERA, to support member states in accessing the necessary medical countermeasures. The emergency office will also be responsible for identifying Lessons learned, for reporting, including producing the final emergency report and for HERA.
HERA website: https://ec.europa.eu/health/hera/overview
We propose
An attractive position for an experience contract and finance assistant. The position is located in HERA.04, the Emergency Office. Indeed, HERA does not have a finance unit and relies on other DGs for most of its legal and financial matters. However, HERA still has projects to implement on its own from the support credits and has to monitor its financial transactions. The successful applicant will work with the Budget and Finance Officer and will collaborate with the financial units in DG SANTE and with executive agencies' financial teams. The jobholder will be entrusted with some of the following tasks:
- Follow-up of HERA financial transactions to ensure their conformity and the quality of data entered in financial accounting tool of the Commission (ABAC/SUMMA);
- Support to colleagues on procurement procedures and providing advice on contract matters, including if required through in house training;
- Contribution to the preparation of finance and budget documents and reporting;
- Ensuring adequate document management of contract and financial files.
This job is an excellent opportunity for an experienced colleague interested in the domain of finances, accounting, contract to contribute to the development of a new DG.
We look for
A dynamic, motivated and well-organised financial assistant with experience in contract and finance, who likes to combine autonomous and team work. Team spirit and sense of initiative will be highly appreciated. The successful candidate should be motivated, be solution oriented, have good organisational and analytical as well as human relations skills, and be capable of establishing good professional relations. These various tasks require good knowledge and learning of procedures and financial rules in force in the Commission (EU Financial Regulation (europa.eu)), a good understanding of procurement procedures, a good practice of accountancy tools and strong knowledge of Microsoft Excel. Therefore, any accountancy experience in private or public sector outside the Commission would be relevant for this job too. Indeed, sound financial management principles are similar and the learning curve would be easier and faster with such a background. An excellent command of English is essential for this post as well as the capacity to communicate clearly and in a structured manner.
How to apply?
Interested candidates should send their CV and motivation letter in a single PDF document by the publication deadline to the following email addresses:
- Simon Anne - Anne-Adele [dot] SIMON
ec [dot] europa [dot] eu (Anne-Adele[dot]SIMON[at]ec[dot]europa[dot]eu) - HERA HRC team - HERA-HR-CORRESPONDENTec [dot] europa [dot] eu (HERA-HR-CORRESPONDENT[at]ec[dot]europa[dot]eu)
indicating the selection reference DG HERA/TA/COM/2023/1916 in the subject.
No applications will be accepted after the publication deadline.
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