Important Information:
Potential applicants must be registered in one of the relevant calls for expression of interest for Contract Agents (CAST Permanent) corresponding to the Function Group of the position.
For more information, please consult the website of the EPSO (European Personnel Selection Office).
Pre-selected applicants who have not passed the relevant EPSO selection procedure (CAST Permanent) would be invited to do so.
Description
Type of contract: Contract Agent 3a
Job No.: 421248
Grade: FG III
Unit/Team: PMO.5.002
Working place: Luxembourg or Brussels (see how to apply section)
Publication: from 29/09/2023 to 13/10/2023 until 18.00 hours Brussels time
We are:
PMO.5.002:
The mission of the PMO (Paymaster Office or Office for the administration and payment of individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g., salaries, pensions, sickness insurance reimbursements and mission expenses).
The PMO.5 Unit, located in Luxembourg includes 3 sectors: Sickness insurance III (001), Travel management (002), Laissez-Passer and Visas (003).
The vacant post to be filled is in the sector of reimbursement of travel expenses in Luxembourg (002). This sector of about 40 dynamic people comprises of three teams and is responsible for:
- Travel costs incurred by staff covered by the Staff Regulations of the Commission and other bodies managed by PMO.5.
- Travel costs incurred by external persons (experts and candidates) invited by the Commission and other European bodies to attend external meetings and/or interviews and/or medical examinations with a view to a possible recruitment.
- Contracts and Financial management.
We propose:
A Contract Agent FG III interesting position as an Administrative Assistant in the Missions team, dealing with the treatment and reimbursement of missions. Working under the supervision of an official or a temporary agent, the Administrative Assistant will:
- Welcome and provide oral and/or written information to officials/other staff, colleagues and hierarchy on the reimbursement of mission expenses, based on the rules in force.
- Handle the management, administrative tracking, and resolution of mission orders submitted by staff members governed by the Staff Regulations of the Commission, as well as other European institutions and Agencies.
- Collaborate on additional tasks assigned by the Team Leader or the Head of Sector.
- Engage in external communication with stakeholders and clients.
- Support missions by assisting in the development, adjustment, and execution of planned missions for different clients.
- Utilize diverse IT tools and participate in testing groups to evaluate the functionality of new applications. Assist in the creation of various newsletters and mission updates.
- Apply internal control standards, and ex-ante control.
- Represent the unit in meetings related to the field of activity.
- Contribute to trainings and workshops for the sector/unit.
Please note that, in 2024 a temporary task-force will be created in PMO to manage the end of service of Parliamentary Assistants. Successful candidates may be attached temporarily to this team offering them the possibility to discover a different angle of PMO activities.
Please be aware that the selection panel will be organized shortly after the closure of the vacancy.
How to apply
By the closing date for applications, candidates should send their application to:
PMO-PUBLICATIONS-AC
ec [dot] europa [dot] eu (PMO-PUBLICATIONS-AC[at]ec[dot]europa[dot]eu)
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