description
Selection reference: PMO/TA/COM/2023/325
Function Group: Assistant
Grade: AST
Job title: Administrative Assistant - Administrative support-Mission
Job N°: 413972
Where: PMO.5.002 - „Travel Reimbursements“, Luxembourg
Publication deadline: 10.03.2023 - 12.00 (Brussels time)
We are
The mission of the PMO (Paymaster Office or Office for the administration and payment of individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g. salaries, pensions, sickness insurance reimbursements and mission expenses).
The PMO.5 Unit, located in Luxembourg includes 3 sectors: Settlements Office - Luxembourg (001), Travel reimbursements (002), Laissez-Passer and Visas (003).
The vacant post to be filled is in the sector of reimbursement of travel expenses in Luxembourg (002). This sector is about 40 dynamic people comprises three teams and is responsible for:
- Travel costs incurred by staff covered by the Staff Regulations of the Commission and other bodiesmanaged by PMO.5;
- Travel costs incurred by external persons (experts and candidates) invited by the Commission andother European bodies to attend external meetings and/or interviews and/or medical examinationswith a view to possible recruitment;
- Contracts and financial management
We propose
We propose a posit for an Administrative assistant – Missions in charge of:
- Welcoming and providing oral and/or written information to officials/other staff, colleagues and superiors on the reimbursement of mission expenses, based on the rules in force. • Management, administrative follow-up and settlement of mission orders submitted by staff covered by the Staff Regulations of the Commission, other European institutions and Agencies
- Ex-ante control.
We look for
We are looking for a dynamic and motivated colleague. The ideal candidate will demonstrate very good organisational skills. He/she will be required to provide customer service with due regard for confidentiality. A sense of teamwork and collaboration is also essential as well as a strong ability to adapt to different situations.
In addition, he/she will demonstrate:
- Knowledge of rules and budgetary management;
- Knowledge of financial control rules and regulations;
- Good organisational and planning skills;
- Ability to provide customer service;
- Proven ability to take initiatives and propose pragmatic solutions;
- Autonomy and pro-activity;
- Good ability to communicate clearly and in a structured manner both orally and in writing with rigour and precision;
- Ability to work under pressure when necessary;
- Flexibility with regard to new requirements, procedures, technologies;
- Analytical capacity;
- Represent the unit in meetings related to the field of activity;
- Contribute to trainings and workshops for the sector / unit.
The main working languages of the unit are French and English, given our close interaction with Member States. A thorough knowledge of French is required. Satisfactory knowledge of English is considerate an asset.
How to apply?
Interested candidates should send their CV and motivation letter in a single PDF document by the publication deadline to the following email address: PMO-LUX-MAIL
ec [dot] europa [dot] eu (PMO-LUX-MAIL[at]ec[dot]europa[dot]eu)
indicating the selection reference PMO/TA/COM/2023/325 in the subject.
No applications will be accepted after the publication deadline.
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