Description
Vacancy: COM/2023/2281
Function group and grade: SC1
Job title: Secretary to the Head of Unit
Where: COMM.A.2, Brussels
Publication until 25 September 2023, 12.00 hours Brussels time
We are
The Editorial service and Targeted outreach unit in DG Communication; we produce and disseminate information for citizens about the EU and its policies in 24 languages, using all kinds of media. The publications and online content we produce are relevant for reaching out to a wide variety of target audiences, across all age groups, in all EU Member States and beyond. The online content is made available through two dedicated websites: Learning Corner (5-18yo) and Top Publications (18-118yo). We are also responsible for producing the Annual Report on the activities of the EU. To produce and disseminate our materials the different teams work closely together: the General Public team, which produces communication materials for the over 18 year olds, the Young People team, which produces materials for children and adolescents, and the Outreach and Feedback team, which ensures the dissemination and promotion of our materials. We also manage two testing panels, 1 composed of primary and secondary teachers and one composed of representatives of the Europe Direct centres. Once a year, we gather these panels for a meeting in Brussels. We also work closely with all other parts of DG COMM, the Representations, Europe Directs, the Spokesperson’s Service, SG, other DGs and institutions and the Publications Office.
Within DG COMM, our unit belongs to Directorate A: "Political Communication & Services". The Directorate includes social media, visual communication, media monitoring, media analysis, Eurobarometer, editorial service, targeted outreach and audiovisual service.
We propose
An interesting and rewarding job in a small, hard-working, friendly and enthusiastic unit. The administrative Assistant to the Head of Unit has a wide range of organisational and support tasks. S/he works closely with the Head of Unit in the day-to-day running of the Unit and helps colleagues with various aspects of their work. S/he provides a welcoming and helpful first line of contact for visitors and external callers. In addition, s/he contributes to the production and dissemination of our newsletter Learning Corner News.
While this is a secretarial position, the post offers plenty of opportunities to an enthusiastic colleague to get involved in outreach activities and to learn new (communication) skills.
The main tasks s/he is responsible for are as follows:
- Administrative support to the Head of Unit and the different teams in the unit
- Run the unit secretariat
- Organise meetings, missions and events
- Contribute to different outreach activities
We look for
- An enthusiasm for communicating the EU’s achievements to citizens
- Good organisational and team-oriented skills
- The ability to adapt to a range of circumstances and to tackle issues proactively
- The ability to communicate effectively with a range of internal and external counterparts, including the Director-General's office
- A good knowledge of both English and French
The following would be a further asset:
- Previous experience as an assistant to management
- Knowledge of the Commission’s procedures and administrative rules
- Experience working with the Commission's main administrative tools (ARES, SYSPER, MIPS, EU Learn, etc.)
- Any experience in the area of communication
How to apply?
Interested candidates should send their application respecting the deadline of the vacancy to the following email address: Johanna [dot] Pannebakker
ec [dot] europa [dot] eu (Johanna[dot]Pannebakker[at]ec[dot]europa[dot]eu)
and indicating the vacancy reference in the subject.
The application must include:
- Your CV in English
- A motivation letter in English
No applications will be accepted after the deadline for applications.
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