Description
Vacancy: COM/2023/1415
Function group and grade: AD5
Where: PMO.1.001, Brussels
Publication: until 09/06/2023, 12.00 hours noon Brussels time
There is currently an open vacancy in PMO.1 According to Article 29 of the Staff Regulations, the applications from officials of the Institutions and laureates of competitions have precedence over applications from other categories of persons. The post is therefore also published internally in the Commission and inter-institutionally, and it is also brought to the attention of competition laureates via the appropriate channels. However, should no suitable candidate be found among the aforementioned categories, it will be possible to consider other candidates, for a temporary agent position.
For these reasons, any person fulfilling the selection requirements may express his/her interest for the post.
We are
The mission of the PMO (Office for the administration and payment of individual entitlements, or Paymaster’s Office) is to provide a high quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g. salaries, pensions, sickness insurance reimbursements and mission expenses). We work in a multicultural environment, value diversity, and create equal opportunities for our staff members.
Unit PMO.1 ‘Rights and Salaries’ is responsible for providing the following services to staff in active employment in the Commission and in the other EU Institutions and bodies that have delegated these functions to the PMO:
- calculating and paying salaries (including allowances) for approximately 50 000 people per month;
- determining and managing the individual financial rights of staff upon entry into service and whenever a life or other event changes those rights;
- addressing queries and complaints from staff about their salaries and their rights.
The Unit works in teams, each of which is responsible for different processes falling under the Unit's responsibility (e.g. Payment of Salaries, Establishing Rights on entry into services, Family Allowances, Dependent Child Allowances, Allowances received from other sources, Helpdesk). Each team is led by a Team Leader under the supervision of a Head of Sector. There are about 105 staff members split across three Sectors.
The Unit aims to provide high quality and in-time services to staff, the Commission, other institutions, Agencies and bodies in a transparent and customer-oriented way, so that Institutions and their staff can get on with their work.
We propose
A position of Head of Sector in the sector PMO.1.001. This sector is responsible for managing individual rights of members of staff linked to family allowances whenever a life or other event impacts those rights (e.g. birth, adoption, disability, marriage, divorce, death) and for allowances received from other sources. The sector is composed of around 30 members of staff consisting of two Team Leaders as well as including two Team Leaders, staff with AIPN powers and file managers.
This is an exciting and challenging opportunity for someone wanting to (further) develop their management skills in a team with a diverse set of areas of responsibilities.
The Head of Sector will lead and manage the activities of the sector. He/she will also act as an AIPN by Sub-Delegation for the establishment of certain rights. He/she will contribute to the definition and implementation of the unit's work-programme, the further development and simplification of procedures, and preparations for the HR Transformation as it effects the activities of the Unit.
He/she will work together with the three other Heads of Sector, and report directly to the Head of Unit. He/she may be asked to be Acting Head of Sector for one of the other sectors in case of long-term absence.
Please note that Heads of Sector in the PMO are expected to be present in the office at least three days per week.
Please also note that the selection panel will be organised soon after the closure of this publication. Interviews will take place in-person in Brussels if pre-selected candidates are located in Belgium or Luxembourg.
We look for
- a genuine interest in, and talent for people and process management;
- excellent leadership skills (or potential), and the openness and ability needed to work in a team with the Head of Unit and other Heads of Sector;
- excellent planning, organization and problem-solving skills;
- diplomacy, discretion and confidentiality;
- a good ability to manage responsibilities and work under pressure;
- a high level of resilience as some files can be very challenging emotionally;
- excellent oral and written communication skills;
- a strong customer-service orientation, and
- a quick learning capacity and aptitude to get to grips with the technical knowledge required to do the job.
The following would be advantageous:
- experience in the development, review and simplification of procedures;
- ability to explain complex issues in a clear and simple way.
Training will be provided on the Staff Regulations, the establishment of rights, the use of SYSPER Rights, and HR. Nevertheless, some basic knowledge in these areas would be appreciated.
The main languages used in the unit are French and English, given our close interaction with Member States. A thorough knowledge of English is required. Satisfactory knowledge of French and/or Dutch is considerate an asset.
How to apply
By the closing date for application, the interested candidates should send their CV and motivation letter in a single PDF file to (see details below):
Functional Mailbox: PMO-1-HOU
ec [dot] europa [dot] eu (PMO-1-HOU[at]ec[dot]europa[dot]eu)
Please note that only applications fulfilling the following requirements will be considered:
- Subject of the email:
SURNAME – COM/2023/1415 - CV:
Preferably in Europass format (Home | Europass) and including the following information at the end of the document:- List of references
(If available, please indicate the contact details of minimum two references for the most recent and/or most relevant professional experiences – Please ask consent of the person before disclosing their contact details) - Reserve list (only if applicable)
(If you are a laureate included in the reserve list of a competition for Permanent Officials, please indicate the reference of the competition)
- List of references
- CV and Motivation letter:
In a unique PDF document, entitled as follows: SURNAME – COM/2023/1415 - CV & Motivation Letter
Document