Description
Vacancy: COM/2023/1096
Grade: AD5-AD7
Where: PMO.7, Brussels
Publication: until 17/05/2023, 12.00 hours noon Brussels time
We have an open vacancy in PMO.7 According to Article 29 of the Staff Regulations, the applications from officials of the Institutions and laureates of competitions have precedence over applications from other categories of persons. The post is therefore also published internally in the Commission and inter-institutionally, and it is also brought to the attention of competition laureates via the appropriate channels. However, should no suitable candidate be found among the aforementioned categories, it will be possible to consider other candidates, for a temporary agent position AD5-AD7. For these reasons, any person fulfilling the selection requirements may express his/her interest for the post.
We are
The mission of the PMO (Paymaster Office or Office for the administration and payment of individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g., salaries, pensions, sickness insurance reimbursements and mission expenses). Within the PMO, Unit PMO.7 'Budget and Internal Control' is a horizontal service in charge of financial and control matters, as well as coordination of procurement. The unit's role is to collect revenue and to proceed with regular payments for above 5 billion EUR per year (e.g. salaries, pensions, unemployment benefits) for Commission and some other institutional clients and at the same time provide PMO management with assurance that the underlying internal control system is effective. In the area of procurement, the Unit coordinates all procurement activity of PMO (notably in the area of travel management and insurances), which in most cases includes also institutional clients of PMO. We are experts in our domains of activity and we care much for our continuous professional development. We promote collaboration and well-being within the unit and across PMO.
We propose
An exciting position in a friendly and rewarding environment, a stimulating job in a dynamic team, as procurement officer within the PMO Sector.7.002: SPP, Internal Control and Procurement. The position provides significant visibility across the Commission and beyond. It also offers many opportunities for professional development.
The successful candidate will be requested
- to ensure verification of calls for tender and calls for proposals. S/he will verify that the methodology, including eligibility, selection criteria and award criteria are correctly applied in the evaluation process and that procedures are implemented accordance with the applicable rules. S/he will also verify the award of contracts to be signed with the selected contractor (including the draft publication) in accordance with the Financial Regulation;
- to provide guidance/advice to the operational units on the procedural aspects of procurement and assist in preparing procurement files;
- to prepare briefings for the management and contribute to the development and implementation of homogeneous and compatible procedures and practices within the Office; prepare PMO participation to the GAMA group (inter-DG committee for evaluation of procedures).
Our work is stimulating, multi-faceted and enjoys high visibility. It is framed by deadlines and legal and financial procedures but requires a creative and flexible approach. As our success relies on excellent teamwork, the new colleague should be able to work constructively and communicate efficiently as team member. We value personal and professional qualities such as commitment, spirit of initiative, openness to change and contribution to good working atmosphere. Please note that the selection panel will be organised a few days after the publication deadline.
We look for
A pro-active and committed colleague who will take charge of procurement procedures in PMO.
The successful candidate should
- demonstrate a good knowledge in financial management, and the corporate procedures (especially procurement) in force,
- be able to work independently and in teams, including liaising with PMO business units,
- take initiatives when appropriate,
- have a keen understanding of the sensitive political issues at stake, with a positive,
- problem-solving and flexible attitude,
- have a structured but flexible approach to work and the ability to handle several priorities at the same time, keeping good track of multiple pending processes and
- have the ability to establish and maintain good working relations with internal and
external interlocutors, such as Institutions, Bodies and Agencies and auditors. - have good verbal and oral expression skills in EN and FR.
Knowledge of the travel / insurance sector will be considered an asset. The successful candidate will be called upon to work closely with the Head of Sector in the organization and distribution of work within the team, to maintain a balance of workload throughout the year. For that, experience in team leading/coordination will be appreciated.
How to apply?
By the closing date for application, the interested candidates should send their CV and motivation letter in a single PDF file to:
Name surname: przemyslaw [dot] slowik
ec [dot] europa [dot] eu (przemyslaw[dot]slowik[at]ec[dot]europa[dot]eu) and/or aspasia [dot] simouec [dot] europa [dot] eu (aspasia[dot]simou[at]ec[dot]europa[dot]eu)
Please mention in the subject of your application the title of the job “Finance and contracts
officer – Procurement coordination”.
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