Description
Selection reference: BUDG/COM/2023/2399
Function Group: Assistant
Grade range: AST1 to AST3
Job title: DOCUMENT MANAGEMENT OFFICER (DMO)
Job Nr: 430152
Where: Unit BUDG.R2 - „Unit R2 - HR Correspondent, Finance and Internal control, Brussels
Publication deadline: 9.10.2023 - 12.00 (Brussels time)
We are
DG BUDGET is the central service responsible for budgetary matters, playing a crucial role in the functioning of the Commission. The mission of BUDG R2 is to enable the DG to fulfil its objectives by providing strategic HR support, overall coordination and effective management of procurement, financial resources and document management, the effective implementation of internal control and risk assessment systems and to ensure that DG BUDG has an up-to-date and effective business continuity plan in place.
In regular contact with counterparts across the DG, and with strict deadlines to respect, working in BUDG R2 requires a high degree of proactivity and excellent service orientation skills to find solutions to colleagues and DG needs. Being part of this unit offers opportunities for visibility and creativity.
While BUDG.R2 is a hard-working team, it is also a very flexible unit with a powerful team spirit to face the day-to-day challenges. Colleagues like enjoying the social side of working together and like to celebrate special occasions and their achievements.
The CAD (Centre d’Administration des Documents) Team in BUDG.R2 is composed of three colleagues. It designs and maintains an effective document management system for the whole DG and coordinates a network of DMO correspondents across the DG to harmonise and ensure best practices.
We propose
If you have great organisational skills and are passionate about document management; if you enjoy diversity and can bring energy to the team, this could be the job for you! We propose an interesting position working with friendly and dedicated colleagues who are supported by a Head of unit with a modern management style.
We propose a job where you will:
- As DMO, manage the CAD team made up of 2 colleagues;
- Manage the correct application of the document management policy within BUDG in a harmonized way;
- Provide advice and support in the elaboration of document procedures;
- Develop and provide training to users as well as providing a helpdesk service;
- Steer the document management correspondents network;
- Represent DG BUDG in the network(s) related to your area of work.
We work in a friendly and collegial atmosphere where teamwork and flexibility are valued. We offer mentoring to all newcomers and strongly support training and professional development.
We look for
The successful candidate should convincingly demonstrate his/her versatility and resilience and bring a solution-oriented and positive attitude to his/her diverse responsibilities and a strong commitment to maintaining high standards of service and business continuity.
The successful candidate should convincingly demonstrate his/her:
- In-depth knowledge of the Commission’s document management policy (E-Domec);
- Knowledge of Hermes integrations;
- Competencies to use Ares, Nomcom and Decide;
- Solution-oriented and positive attitude to his/her diverse responsibilities;
- Team management experience;
- Good command of English and French.
How to apply?
Interested candidates should send their CV and motivation letter in a single PDF document by the publication deadline to the following email address: marco [dot] abate
ec [dot] europa [dot] eu (marco[dot]abate[at]ec[dot]europa[dot]eu)
indicating the selection reference BUDG/COM/2023/2399 in the subject.
No applications will be accepted after the publication deadline.
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