Description
Vacancy: COM/2023/584
Grade: AD 5
Where: PMO, Brussels
Publication: from 23/02/2023 to 08/03/2023 until 12.00 hours noon Brussels time
There is currently an open vacancy in the PMO Director’s team. According to Article 29 of the Staff Regulations, the applications from officials of the Institutions and laureates of competitions have precedence over applications from other categories of persons. The post is therefore also published internally in the Commission and inter-institutionally, and it is also brought to the attention of competition laureates via the appropriate channels. However, should no suitable candidate be found among the aforementioned categories, it will be possible to consider other candidates, for a temporary agent position.
For these reasons, any person fulfilling the selection requirements may express his/her interest for the post.
We are
The mission of the PMO (Paymaster Office or Office for the administration and payment of individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g., salaries, pensions, sickness insurance reimbursements and mission expenses).
The PMO has nearly 600 staff members, working in three geographic locations (Brussels, Luxembourg and Ispra) rendering services to both active staff and pensioners. We manage the individual rights of over 42,000 agents from the Commission, the Council, the EEAS, the Court of Auditors, Ombudsman and EU agencies and pay almost 50,000
salaries and 30,000 pensions every month; we also reimburse close to 2.5 million medical
claims per year for colleagues and family members from all Institutions and Agencies.
We propose
The function of Assistant to the PMO Director, which represents an exciting and interesting challenge for an aspiring colleague who wishes to use his/her experience and skills to support the Head of Service in leading the PMO into the future, by continuing its transformation into a financially and digitally modern organisation.
The selected candidate will assist the Head of Service with the management of the Office, consisting of 5 operational and 2 horizontal units for IT and Finance plus 4 small teams for knowledge management, communication, law and HR directly working with the Head of Service.
This includes:
- The substantive organisation of bilateral meetings of the Head of Service with stakeholders, including preparation of agenda, coordination and quality check of briefings, as well as follow-up of related operational conclusions;
- Supporting the Head of Service with the daily management of the Office through ensuring follow-up and quality review of units’ and teams’ contributions;
- Helping the Head of Service in driving the implementation of the PMO’s change process aimed at closer collaboration, improving internal working relations and practices, creating synergies and efficiencies based on modern IT solutions and further reinforcing the Office’s customer orientation.
As an Assistant, you will be in a privileged position and have an important role to play in injecting a sense of innovation and simplification into the Office’s operations with a view to improving service quality to our clients. In addition to PMO-internal relations, you will be exposed to managing relations with Cabinet, EC internal (DG HR, SG, DG BUDG) and external stakeholders (PMO client Institutions and Agencies, pensioners’ associations and
external contractors).
We look for
- a dynamic and committed colleague with the ability to identify and propose pragmatic and constructive solutions and support innovation and change within the Office.
- a colleague with an eye for detail yet also able to see the broader picture and connect the dots.
- someone with a capacity to deliver high-quality deliverables under continuous pressure.
- a colleague with excellent organisational skills with a talent for coordination and planning.
- someone with a high level of diplomacy, combined with strong negotiation and both oral and written communication skills. A good knowledge of administrative procedures, Staff and/or Financial Regulations would be an asset.
In PMO, we work in both French and English.
How to apply
By the closing date for application, the interested candidates should send their CV and motivation letter in a single PDF file to:
Name surname: Laura [dot] MANZANO-BAENA
ec [dot] europa [dot] eu (Laura[dot]MANZANO-BAENA[at]ec[dot]europa[dot]eu)
Please mention in the subject of your application the title of the job “Assistant to the Director”.
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