Description
Selection reference: OIB/COM/2023/1319
Function Group and grade range: Administrator (AD5-7)
Job title: DEPUTY HEAD OF SECTOR FINANCE CONTRACT
Job nr: 415874
Where: OIB.LS.4.002 – “Catering”, Brussels
Publication deadline: 23/06/2023, 12.00 hours Brussels time
We are
The Brussels Infrastructure and Logistics Office (OIB) is responsible for all activities related to the accommodation of staff, the management of the Commission's social infrastructure and logistics in Brussels as well as the social infrastructure on the site of Ispra.
Unit LS.4 – “Catering” is supporting the mission to provide Commission and Agencies’ staff with an innovative, green and sustainable catering offer with 90 colleagues, organised in five sectors and centrally responsible for the implementation of the new hybrid catering offer of the Commission. We are an agile, friendly, and dynamic unit committed for the success of our inspiring mission. Our work is multi-layered and diverse.
The Finance and contract Sector provides the Unit with the budget establishment and management, the financial management, the accounting, preparation and follow-up of procurement procedures and the implementation of the new catering model. We implement very innovative procurement modes, such as SAD (Single Administrative Document). The sector contributes with its financial expertise towards new initiatives and implementation of catering innovations.
We look forward to integrating a dedicated and ambitious colleague sharing our values and dynamics.
We propose
An enriching and varied function of Deputy Head of the Finance and Contracts Sector which offers the opportunity to monitor the unit’s financial management and to assist the Head of Sector in managing and coordinating a team of around 21 people.
If you are interested in the sound management of budgetary resources, the application of relevant rules and the establishment and follow-up of public procurement procedures; if you want to face new challenges in a particularly dynamic working environment, then OIB.LS.4 is the place for you.
As Deputy Head of Sector, you will:
- Oversee the circuit/process for direct expenditure of OIB LS4 Catering's financial transactions and as Imprest Accounting Officer.
- Oversee the global process of call for tenders (quality of requirements, deadlines, etc.).
- Act as head of project.
- Contribute to the preparation of briefings notes, lines to take, analyse and evaluate outcomes.
- Organise and/or participate and/or represent the unit in meetings with internal or external stakeholders.
- Provide the available information for audit and control by Commission services or the European Court of Auditors.
- Manage the yearly ex-post control exercise.
- Have a leading and reporting role in the preparation of the draft budget and active supporting role in budget execution and incomings.
- Monitor and ensure as Subdelegated Authorising Officer the day-to-day transactions and budget management performed by the team with respect to internal and external deadlines.
- Contribute and improve the Management Plan and management control of Unit.
- Support the development of methodologies of the sector.
- Have regular contacts with management of OIB for the matters under your responsibilities.
- As part of the Unit LS.4 management team, help to coordinate the daily tasks of the team and define the needs of the sector, ensure the legality and regularity of the transactions processed by the team and act as Financial Verificator for payments, commitments, and as Authorising Officer by Sub-Delegation for payments.
- Be involved in crucial and visible projects driving the new catering model proposed by OIB.
- Be asked regularly to bring professional expertise and advice to business and management.
We look for
An experienced, well-organized, motivated, resilient, and proactive Deputy Head of Sector. The ideal candidate should have:
- excellent knowledge and proven experience in financial management in the EU, budget cycle (both for administrative and operational budgets) and in interpreting and applying the financial regulation,
- good coordination and planning capacities,
- excellent inter-personal skills and an ability to interact constructively, efficiently and effectively with colleagues in the Unit and within OIB, with the hierarchy, as well as with other Commission services (DG BUDG, Cabinets, etc.). A previous experience in team management or coordination is an asset.
- a very good sense of initiative, problem solving capacities, analytical reasoning skills and the ability to deliver results in a structured and timely manner; capacity to organize and prioritize tasks and anticipate problems,
- enthusiasm, a sense of responsibility and capacity to work autonomously while respecting team spirit and collegiality,
- good oral and written communication skills in English or French.
How to apply?
Interested candidates should send their application respecting the deadline of the vacancy to the following email address:
OIB-REST-SECRETARIAT
ec [dot] europa [dot] eu (OIB-REST-SECRETARIAT[at]ec[dot]europa[dot]eu)
indicating the selection reference in the subject (OIB/COM/2023/1319).
The application must include:
- Your CV in English
- A motivation letter in English
- No applications will be accepted after the deadline for applications, 23/06/2023, 12.00.
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